The AI-powered partner for school admissions teams
Nova OS handles the calls, texts, and follow-ups that keep your team buried — so they can focus on the families standing in front of them.
Free for early partners · No credit card required
Good morning, Sarah
Maplewood Academy · Tue, Feb 17
What can I help with?
Recent Activity
Nova Copilot
InternalHow many new families this week?
9:12 AM
Nova
This week you have 4 new families: the Patels, Chens, Garcias, and Thompsons. 2 have tours scheduled, 2 are awaiting follow-up.
9:12 AM
Send a text to the ones without tours about our open house next Saturday
9:13 AM
Nova
Done! I sent a personalized text to the Garcia and Thompson families about the Feb 22 Open House. Both messages mention their child's grade level and include RSVP info. ✓
9:13 AM
Family Pipeline
20 families · Updated just now12
Interested
5
Visiting
3
Welcomed
The Martinez Family
Tour Thu 10am · Interest: 82
The Chen Family
Arts program · Interest: 71
The Patel Family
New inquiry — K program
The Garcia Family
Follow-up sent · Open House RSVP
The Thompson Family
Follow-up sent · Open House RSVP
Knowledge Center
Nova answers families using these documents. Upload your school's info and policies.
2025-26 Family Handbook
14 sections indexed
Tuition & Financial Aid Guide
8 sections indexed
Admissions FAQ
6 sections indexed
After-School Programs
4 sections indexed
Campus Map & Directions
2 sections indexed
<0s
Average response time
0%
Inquiry capture rate
0/7
Coverage — nights, weekends, summer
0 days
From setup to live
Calls · Texts · Web Chat
A parent texts at 10 PM on a Sunday. Nova OS responds in seconds with a warm, personalized message — while your team enjoys their weekend. Every call answered, every text replied, every inquiry captured. Your team picks up Monday morning with everything organized and ready.
Hi, we just moved to the area and are looking at schools for our son. He'd be in 2nd grade.
10:14 PM
Nova OS
Welcome to the neighborhood! We'd love to tell you about our 2nd grade program. What's your son's name? I can share some details and help you set up a campus visit.
10:14 PM
His name is Max. We're really interested in your outdoor learning program.
10:15 PM
Nova OS
Max would love it here! Our Lower School spends 40% of the day outdoors. I'll have our admissions team send you a welcome packet — would a morning tour this week work for you?
10:15 PM
Phone inquiry — interested in K program
Feb 10
SMS: asked about tuition and financial aid
Feb 12
Tour scheduled for Feb 19 at 10am
Feb 14
Web chat: dietary needs question for lunch
Feb 15
Interest Score
78
Stage
VisitingChannels
📞 💬 🌐
Inquiry → Enrollment
A family calls Monday, texts Wednesday, chats on your website Friday. Nova OS connects every touchpoint into one complete picture — so your team always has the full story when they pick up the conversation.
Built for Your Team
Nova OS works alongside your admissions team, not instead of them. Text it from your phone to check on families, trigger follow-ups, or get a morning briefing. No app to download, no dashboard to learn. Just text — and it's done.
Mon, Feb 17, 7:42 AM
Delivered
Call answered — new family inquiry
The Patel family, interested in K program
Follow-up texts sent
3 families invited to Open House
Tour confirmed
Martinez family — Thursday 10 AM
Family record updated
Chen family — financial aid flagged
Interest score updated
Martinez family: 82 — high engagement
Complete Transparency
Your team sees every conversation, every action, and every decision Nova OS makes — in real time. The daily briefing surfaces what matters before anyone asks. Full visibility, total control, zero guesswork.
Setup
Upload your handbook, tuition info, and policies. Nova OS learns your school — and only answers from what you've provided.
We set up your school's phone line, SMS, and web chat. Your team keeps their existing workflow.
Families get instant responses. Your team gets organized summaries. Everyone wins.
No IT team required. No training. Nova OS works alongside your existing tools.
“78% of families enroll at the first school that responds.”
— Independent School Management (ISM) Research
Nova OS makes sure your team is always first.
Not at all — Nova OS is built to make your team better, not replace them. It handles the repetitive work (answering after-hours calls, sending follow-ups, organizing inquiries) so your team can spend more time on the moments that matter: campus tours, parent conversations, and building real relationships.
Nova OS only answers from your school's actual documents and approved knowledge base. It doesn't make things up. When it can't find an answer, it says so honestly and loops in your team. Every conversation is visible in your dashboard.
Yes, always. Nova OS introduces itself by name. In our experience, families respond positively — they care about getting a fast, helpful answer, and they appreciate that your school is responsive around the clock.
Nova OS is COPPA compliant and immediately routes student callers to human staff. It recognizes emergencies, complaints, and sensitive topics — and hands off to your team right away. You set the rules for when handoff happens.
Most schools are live within a week. Upload your documents, we configure your dedicated phone number, and Nova OS starts helping your team. No IT department needed.
Nova OS syncs with Google Calendar for tour scheduling and works alongside your current email and phone systems. Your team's workflow doesn't change — it just gets a lot easier.
Get started
Nova OS is ready to help your school respond faster, stay organized, and never miss a family again.